One of the advantages of using AmigoCloud is that it allows you to create the structure of the dataset at the same time as the form for data collection, saving a lot of time. Besides, you don't need to be an expert in databases.
First, what is a dataset?
Imagine a room with filing cabinets. This room would be a database and AmigoCloud takes care of this part. Now imagine the filing cabinets, each one of them would be a project.
This file cabinet, which we will now call as a "project", has several folders neatly distributed, some larger and some smaller. All of them have many files, and each file contained in a folder has similar structures for specific information for different items. These folders would be our datasets: a dataset would be the files container.
Now, what would be a filled file? These would be the records of the dataset. The questions on each sheet of the file would be our form.
So, when we design the dataset we are creating the structure of the files to be filled, deleted or modified.
Build a dataset with our Form Editor!
First, access the dashboard of your project and click on the "+" button to a "create a dataset" and it will display an editor dialog. You can name your new dataset and choose a geometry type.
Create a new dataset box
Once the type of dataset is selected, access the form editor and review the following options:
- Dataset's name editor.
- Display field selector.
- Layout elements.
- Basic Fields.
- Advanced Fields.
- Default form and add custom forms.
- Undo and redo changes tool.
- Buttons for preview and save the form.
- Page menu.
How do I add fields and elements?
Design elements and fields (basic or advanced) can be added to the form board by clicking on them or dragging them to the center.
Each field would allow our collaborators to fill in the information. There are several types of fields to store text data, integer and decimals numbers, date-time, booleans (true/false values), and other data with special characteristics (see more information in basic fields or advanced fields).
Adding and editing elements in the form
If we click over the created fields, we will see that we can change the name of how it will appear on the form (label) and well the name of the column.
We will also notice some new tools at the top that will help you to edit your fields:
Field edition tools
|If you want to copy a field with similar properties and characteristics, select it and click on the copy icon|
|If you have to delete an item, select it and then press the delete icon|
|If you want this field to be visible or hidden in the form, select it and click on the visibility symbol (what is this?)|
Do you want to rearrange the elements?
Drag them up or down and the order of your questions on the form will also change. If you want to move several fields at the same time, you can select them and move them with these arrows until you reach the desired position:
Do you want to undo or redo changes?
You can do it using the arrows in the top bar:
Do you want to see how your form will be displayed?
You can preview the form by saving it and then clicking on “preview”. You will see the labels of each item and the settings you have configured for each field: visibility, descriptions, default values, prefixes, suffixes, etc. As you make changes, you can go to the preview to see the final results.
Finally, don't forget to save your dataset. You will notice that some notifications appear when creating a dataset or when saving changes.